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Academics Rules & Regulations

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Rules and Regulations

Academics Rules & Regulations

Add / Drop

No add/drop from a course is allowed in the First Semester. However, in subsequent semesters, students are allowed to add/drop a particular course within the first two weeks of a semester provided they have a valid reason to do so. If a student is allowed by the Principal to drop a course or courses within first two weeks of the semester, then the dues paid will be transferred to the next semester. All fees once paid are non-refundable and non-transferable two weeks after the commencement of classes. In summer semester, the add/drop time is only 3-days after the commencement of classes.

Semester Break/Semester Freeze

A written request is needed to be filed to the Principal for a semester break/semester freeze during the semester. A valid reason is required to get such permission.

In such situation the dues paid are non refundable and non transferable to the next semester. However when such student(s) will get registration in the next semester he/she will have to pay the dues for the courses in which he/she will get registration on rejoining. The Unpaid 2nd Installment (if any) for the pervious semester in which student has gone on semester break will not be charged to the student.

Class Attendance Policy

Students must attend all lectures for the courses registered during the semester. Students not adhering to class attendance policy will be restrained from appearing in the final examination and they will be given "W" grade in the course. There can only be 6/9 approved leaves in each 3/4 credit hours course during the semester respectively. In a '3' credit hour course, there will be no fine on four leaves but fine will be charged on 5th and 6th absence. On 7th absence student will be withdrawn from a course. In a '4' credit hour course, there will be no fine on four leaves but fine will be charged on 5th, 6th, 7th, 8th and on 9th leave. On 10th absence student will be withdrawn from a course. No transfer of dues or tuition fee is permissible when a student is withdrawn from a course. Fee once paid is neither refundable nor transferable to next semester. The fine for each missed class is Rs.500 whereas for late attendance is Rs.250.


Repeat Course Policy

A student repeating any course for any reason will be charged full fee for the course and no discount policy will be applied on repeat courses.

Evaluation System

A broad guideline set by UCP in the form of distribution of weights for class activity components is given below:

Quizzes, Assignments, Class Participation, Project, Presentation etc.30-40%
Mid. Term Examination 25-30%
Final Examination 30-40%
The instructor may alter these percentage allocations depending upon the course level and nature.

Final Examination

A student must appear in all tests/ examinations as scheduled. However, if a student fails to appear due to some genuine reason, he/she must take the missed examination within one week after the scheduled date. The final examination schedule is given in the academic calendar of each semester and is provided to all students by the concerned course instructor at the start of each semester. Examination must be taken on the scheduled dates. Exceptions may be granted only to individual student in case of emergency or other compelling circumstances beyond human control. All such exceptions must be approved by the Principal's office.

Grades and Grading System

All students receive grade reports indicating academic progress at the end of each semester for which they were enrolled. UCP strictly follows a 4-point grading system similar to the one prevalent at most of the accredited institutions throughout the globe. The numerical equivalence of letter grades is given below:

  New Grading Chart
  Marks Points Grades Marks Points
A 90 - 100 4.00 D+ 54 - 57 1.33
A- 86 - 89 3.67 D 50 - 53 1.00
B+ 81 - 85 3.33 F Below 50 0.00
B 77 - 80 3.00 P Pass -
B- 72 - 76 2.67 I Incomplete -
C+ 68 - 71 2.33 W Withdrawal -
C 63 - 67 2.00 N Continuing -
C- 58 - 62 1.67 - - -


Semester Credit Hours

Three semester credit hour means that a particular course must have at least 180 minutes of class content per week for a period of 16 weeks. Hence a course of three-semester credit hours will meet for approximately 48 hours during a semester. During one semester a student can take up to 6 courses or 18 semester credit hours. However, for each course of 3 credit hours, during a given semester the class content hours must be a minimum of 2,700 minutes. The time allocated for final examinations is excluded from this computation of class content hours.

Summer Semester

  • Summer semester will be offered as an optional semester of 08-09 weeks duration. Students will be offered courses to remove deficiencies and can enroll in up to a maximum of 08 credit hours during summer.
  • Moreover, a student who has either failed or has been stopped to take the examination due to shortage of class attendance or wishes to improve his/her grade is allowed to register in summer.
  • A student will only be allowed to register in 1-2 courses of up to 08 credit hours for remedial work.
  • The contact hours per week during the Summer Semester will be doubled to ensure that the course is completely taught in a summer session with half of the duration as compared to a regular (Fall/Spring) semester.

Incomplete Grade

An 'I' grade may be assigned to a student who fails to take the final examination due to legitimate reason, but otherwise has completed all course requirements. However, on recommendation of the class instructor, prior permission from the campus Principal should be obtained for the award of 'I'. An 'I' grade must be converted into a passing grade provided the student retakes the final examination within "2" weeks after the beginning of the next semester. If the new grade to replace the 'I' is not reported within the 4 week period, 'I' will be changed to an 'F' grade.


A student's Grade Point Average (GPA) is computed by multiplying the number of credit hours of each course by the grade points assigned to that grade; then dividing the sum of these products for all courses by the total number of credit hours in which the student is enrolled.

Grade "I" and Grade "W" are not used in the calculation of GPA/CGPA.

An example of GPA calculation is given below:

  1.                                                                         (A)                                         (B)                        (C)= (B)X(A)


Course Name

Cr. Hrs.

Sample Grade

Grade Points

Total Points Earned


Introduction to Financial Accounting






Introduction to Business






Principles of Microeconomics






Communication Skills I






Business Mathematics











          Total Points earned (Column "C")                                       30
GPA   ________________________________________    =     _____        = 2.0
          Total# of Credit Hours attempted (Column "A")                 15

The GPA of all semester grades combined is called CGPA which is used for probation and discount / scholarship eligibility.

Transcript Policies

Transcripts are issued only at the written request of the students. Verbal or telephonic requests for transcripts are neither entertained nor accepted. Official transcripts of the student's complete academic record are issued on the university stationary, bearing the official embossed seal of the University. Transcripts or other evidence of attendance will not be issued on behalf of a student who has outstanding dues to the University. Each student must obtain a clearance from the accounts office of his/her campus before a transcript is issued.

1. In case of Duplicate or Additional copy of Transcript/Degree student is required to pay Rs.500/5,000 respectively.
2. In case of Revised Transcript/Degree, if the wrong data entry is made on portal by the campus, then student is not required to pay any charges.
3. In case of Revised Transcript/Degree, if any kind of change/correction is made in the documents by the student himself/herself, after the issuance of Transcript/Degree, then the student will be charged.

Course Repetition

Grades earned in each semester will appear on the student's transcripts. Students receiving 'F' and 'W' grades must repeat the course/s. Students on academic probation for the first time will repeat courses with a grade C- or below in M.COM, MSC.IT, BSCS, BBA, BS. Commerce, BS. Science and ADP whereas in MBA program students can repeat course up to C+. Not more than 6 courses to a maximum of 18-SCH will be allowed for repetition. Beyond 6 courses repetition, the old grades will also be included in the calculation of CGPA. The original as well as revised grades of all repeated courses will be shown on the transcript.

Academic Probation and Dismissal

All students who fail to maintain a minimum CGPA of 2.0 will be sent a written warning along with their semester end grade report. These students will be put on probation for the next semester only. If at the end of that semester, they fail to attain a CGPA of 2.0, they are dropped from the programme altogether. However, the same will be applied for MBA students with a CGPA of 2.5.

Course Load under Probation

The course load of a student on probation will be decided by program director, keeping in view his/her CGPA.

Transfer of Credits

Transfer of credits is determined on a course-to-course basis. University's acceptance of credits from other accredited/recognized academic institutions of higher education is subject to the following conditions:

  • The transfer course must be similar in content and scope to a UCP course, or must confirm to the same competency level of a similar course taught at UCP.
  • Transfer credits, applicable to all the educational programs, must not be less than the grade 'C'. Transfer credits submitted in fulfillment of a specific degree program must have the final approval of the Dean.
  • Transfer credits must come from a regionally accredited and HEC approved institution.
  • Students are allowed to transfer up to 50% of the total courses in UCP academic programs

Disciplinary Rules & Regulations

Exemplary conduct and discipline is expected from UCP students. Any student involved in unethical and/or illegal activity, in the classroom or on the campus, shall be administered a stern warning. If the defaulting student does not show improvement in behavior/conduct, his/her name will be struck off the University Rolls.
Friends and relatives of students are discouraged to visit during the campus hours. However, in case of emergency they may contact the Information Office. Visitors are not allowed to enter classrooms, the library or the computer labs.

I. D. Cards

All students are required to possess a valid ID. Card. Students are strictly required to display their Cards before entering the Campus, Labs, and Classrooms. Students are bound to produce ID. Cards on demand by any campus official.


As per campus policy.

Dress Code

As per campus policy.


As per campus policy.


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