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Rules and Regulations

Academics Rules & Regulations

Add / Drop

No add/drop from a course is allowed in the First Semester. However, in subsequent semesters, students are allowed to add/drop a particular course within the first week of a term provided they have a valid reason to do so. If a student is allowed by the Principal to drop a course or courses within first week of the term then the dues paid will be transferred to the next term. All fees once paid are non-refundable and non- transferable after the first week of classes.

Semester Break/Semester Freeze

A written request is needed to be filed to the Principal for a semester break/semester freeze during the semester. A valid reason is required to get such permission.

In such situation the dues paid are non refundable and non transferable to the next semester. However when such student(s) will get registration in the next semester he/she will have to pay the dues for the courses in which he/she will get registration on rejoining. The Unpaid 2nd Installment (if any) for the pervious semester in which student has gone on semester break will not be charged to the student.

Class Attendance Policy

Students must attend every lecture for each course in which they are registered. Students not adhering to class attendance policy will be restrained from appearing in the final examination and they will be given "W" grade in the course.

A student missing more than 6 classes in a 3 credit-hours course due to any reason, will be required to repeat the entire course. No transfer of dues or tuition fee is permissible when a student is withdrawn from a course. Fee once paid is neither refundable nor transferable to next semester. The following leave policy for students will be observed. The fine for each missed class is Rs.500 whereas for late attendance is Rs.250.

Attendance Rule
Four leaves without fine & Two leaves with fine


Repeat Course Policy

A student repeating any course for any reason will be charged full fee for the course and no discount policy will be applied on repeat courses.

Evaluation System

It is at the discretion of the course instructor to decide on the weights of all assignments, project, presentations, quizzes, etc which is a 40% of the total grade. However, as a broad guideline set at this University, the distribution of weights of these components is given below:

Quizzes, Assignments, Class Participation, Project, Presentation etc. 30%
Mid. Term Examination 30%
Final Examination 40%

Final Examination

A student must appear in all tests/ examinations as scheduled. However, if a student fails to appear due to some genuine reason, he/she must take the missed examination within one week after the scheduled date. The final examination schedule is given in the academic calendar of each semester and is provided to all students by the concerned course instructor at the start of each semester. Examination must be taken on the scheduled dates. Exceptions may be granted only to individual student in case of emergency or other compelling circumstances beyond human control. All such exceptions must be approved by the Dean’s office.

Grades and Grading System

All students receive grade reports indicating academic progress at the end of each semester for which they were enrolled. UCP strictly follows a 4-point grading system similar to the one prevalent at most of the accredited institutions throughout the globe. The numerical equivalence of letter grades is given below:

  New Grading Chart
  Marks Points Grades Marks Points
A 90 - 100 4.00 D+ 54 - 57 1.33
A- 86 - 89 3.67 D 50 - 53 1.00
B+ 81 - 85 3.33 F Below 50 0.00
B 77 - 80 3.00 P Pass -
B- 72 - 76 2.67 I Incomplete -
C+ 68 - 71 2.33 W Withdrawal -
C 63 - 67 2.00 N Continuing -
C- 58 - 62 1.67 - - -


Semester Credit Hours

One semester credit hour means that a particular course must have at least 50 minutes of class content per week for a period of 16 weeks. Hence a course of three-semester credit hours will meet for approximately 48 hours during a semester. During one semester a student can take up to 6 courses or 18 semester credit hours. However, for each course of 3 credit hours, during a given semester the class content hours must be a minimum of 2,700 minutes. The time allocated for final examinations is excluded from this computation of class content hours.

Summer Semester

A three semester credit hour course can also be completed in 6-8 weeks time provided the class content of at least 2,700 minutes is completed within this time period.

Incomplete Grade

An 'I' grade may be assigned to a student who fails to take the final examination due to legitimate reason, but otherwise has completed all course requirements. However, on recommendation of the class instructor, prior permission from Associate Dean/Dean should be obtained for the award of 'I'. An 'I' grade must be converted into a passing grade provided the student retakes the final examination within “3” weeks after the beginning of the next semester. If the new grade to replace the 'I' is not reported within the 4 week period, 'I' will be changed to an ' F' grade.


A student's Cumulative Grade Point Average is computed by multiplying the number of credit hours of each course by the grade points assigned to that grade, then dividing the sum of these products for all courses by the total number of credit hours in which the student was enrolled. Grade 'I' and Grade 'W' are not used in the calculation of GPA/CGPA. All students must maintain a minimum CGPA of 2.0 for successful continuation and completion of studies at UCP in M.COM, MSC.IT, BSCS, BBA and ADP and CGPA of 2.5 in MBA program.

Transcript Policies

Transcripts are issued only at the written request of the students. Verbal or telephonic requests for transcripts are neither entertained nor accepted. Official transcripts of the student's complete academic record are issued on the university stationary, bearing the official embossed seal of the University. Transcripts or other evidence of attendance will not be issued to or on behalf of a student who has outstanding dues to the University. Each student must obtain a clearance from the accounts office of his/her campus before a transcript is issued.

1. In case of Duplicate or Additional copy of Transcript/Degree student is required to pay Rs.500/5,000 respectively.
2. In case of Revised Transcript/Degree, if the wrong data entry is made on portal by the campus, then student is not required to pay any charges.
3. In case of Revised Transcript/Degree, if any kind of change/correction is made in the documents by the student himself/herself, after the issuance of Transcript/Degree, then the student will be charged.

Course Repetition

Grades earned in each semester will appear on the student's transcripts. Students receiving 'F' and 'W' grades must repeat the course/s. Students on academic probation for the first time will repeat courses with a grade C- or below in M.COM, MSC.IT,BSCS, BBA, BS. Commerce, BS. Science and ADP whereas in MBA program students can repeat course up to C+. Not more than 6 courses to a maximum of 18-SCH will be allowed for repetition.

Academic Probation and Dismissal

All students who fail to maintain a minimum CGPA of 2.0 will be sent a written warning along with their semester end grade report. These students will be put on probation for the next semester only. If at the end of that semester, they fail to attain a CGPA of 2.0, they are dropped from the programme altogether. All students are required to maintain 'Good Standing' throughout their tenure. They are expected and consciously driven to work significantly harder than usual norms.

Course Load under Probation

Student on probation will be restricted to repeating courses with a grade below ‘C’ (i.e. C- and below) and will not be allowed to take any new course from the following semester. These students will be assigned courses by their respective Advisors with due approval of the Dean.

Transfer of Credits

Transfer of credits is determined on a course-to-course basis. University's acceptance of credits from other accredited/recognized academic institutions of higher education is subject to the following conditions:

  • The transfer course must be similar in content and scope to a UCP course, or must confirm to the same competency level of a similar course taught at UCP.
  • Transfer credits, applicable to all the educational programmes, must not be less than the grade 'C'. Transfer credits submitted in fulfillment of a specific degree programme must have the final approval of the Dean
  • Transfer credits must come from a regionally accredited and HEC approved institution.
  • Students are allowed to transfer up to 50% of the total courses in UCP academic programmes.

Disciplinary Rules & Regulations

Exemplary conduct and discipline is expected from UCP students. Any student involved in unethical and/or illegal activity, in the classroom or on the campus, shall be administered a stern warning. If the defaulting student does not show improvement in behavior/conduct, his/her name will be struck off the University Rolls.
Friends and relatives of students are discouraged to visit during the campus hours. However, in case of emergency they may contact the Information Office. Visitors are not allowed to enter classrooms, the library or the computer labs.

I. D. Cards

All students are required to possess a valid ID. Card. Students are strictly required to display their Cards before entering the Campus, Labs, and Classrooms. Students are bound to produce ID. Cards on demand by any campus official.


As per college campus policy.

Dress Code

As per college campus policy.


As per college campus policy.


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